“It’s saved a lot of time!”Adele Davies, Accounts Assistant, Russell IPM
“We used to clock everyone in using clock cards,” Russel IPM’s Adele Davies tells us. “It was a real pain.”
Not anymore. Today, the company’s 50(ish) staff clock in for work by waving their key fobs at a proximity scanner. If clock cards took seconds to process, proximity scanners take a fraction of that, so everyone gets into work – manufacturing Russel IPM’s innovative pest management products – that bit quicker.
But the real difference for Adele came with data processing. “It’s saved a lot of time,” she enthuses. “If everything’s ok with the data and we’ve no missed clockings to investigate, I can have the payroll all done within an hour.
“Under the old system it used to take a good few hours because I’d have to go through everything manually and add it all up. Now, we go through the time and attendance on a daily basis and monitor any exceptions, then we’ll do weekly and monthly runs for payroll. Every week, we export the reports to our payroll section and they use it to process payments.”
In addition to turbo-boosting Russel IPM’s time and attendance and payroll processing, the Platinum Enterprise system is helping to change the way the company looks at its absences.
“I’ll go through the system every Friday to look for any absences during the week and then we’ll log those on a separate [legacy] system. Once we’ve trained everyone who needs to use it, we’ll be using the full absence management system on Platinum Enterprise.”
Nevertheless, even with the current process, Platinum Enterprise’s absence management module is helping to give Russell IPM’s managers a better understanding of the state of absence in the business, and they are able to pass that information on to team leaders for action.
Getting to grips with workforce management
It can be something of a change, switching from simple clocking machines to a full workforce management system. How did Russell IPM find it?
“It went fine,” confirms Adele. “We kept the clock machines until everyone was set up on the proximity system but the installation process was simple and it’s since become second nature to us.
“If you want to cut the time and cost of time and attendance processing, I’d definitely recommend Addtime.”
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