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Introducing a new time and attendance system: How to encourage employees to embrace the change

Introducing a new time and attendance system: How to encourage employees to embrace the change

Are your internal processes dated and inaccurate? Do you find it difficult to get a grip on employee absence?

If you answered yes to the above questions it may be worth thinking about introducing a new time and attendance system.    

Changes are an inherent part of any thriving business and are necessary for a company to progress and flourish. External and internal factors aren’t limited to but include, growth, introduction of new technology, workforce management adjustments and economic cycles. Guiding a company through a transition can be challenging, especially when it comes to changing or introducing a new time and attendance system

Driving the necessary change to positively impact the business is a key role for senior management, but without proper communication employees can feel affronted buy a new time and attendance system.

Below are three steps for helping the team rationalise and accept the change, and get on board with it within the organization.

Be transparent and state the change.

The way in which an organisation approaches the implementation of a new time and attendance system is key to how employees will embrace it. It’s important to provide all staff members with detailed and factually correct information. If management are transparent from the get go ‘extra surveillance’ worries can be discussed and overcome easily.

Respond to all feedback with training and accurate information.

Staff members can feel concerned when they aren’t fully informed on the attributes of new time and attendance software.

This is common with biometric clocking systems as the nature of the technology raises many common queries. For example, It’s a misconception that when an employee places their finger on a reader that the fingerprint is stored on a server. In reality this is not typically the case as the data extracts and stores an identity template. This template cannot be reverse engineered to work on any other device requiring biometrics and is only applicable to the attendance and access control hardware.

Without proper explanation confusion is to be expected, but with a proper Q&A scheduled in after stating the change, all feedback can be dealt with and worries alleviated.

Publically reward team members for embracing the change.  

Some of the team will adapt to using the new time and attendance system seamlessly, others may be wary and slower to accept it.

Recognising team members before their peers for having a great attitude towards a new procedure can encourage others. Management should explain the wider benefits of a new time and attendance system, and how they will increase the overall wellbeing of everyone in the workplace. An example of this could be the time and money a new system could save, which in term could free up some budget for team building days or new equipment.

Work smarter identifying absence trends, keeping workforce costs low and productivity high with Platinum Enterprise from Addtime, call us today on 01942 272 061 or get in touch with us online through our contact form.

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