Reduce your Payroll Time by 50%
One of the single biggest reasons for companies moving to a software based time and attendance solution is the time it takes to process their payroll and the bigger the workforce the more time it takes. Payroll integration using Platinum Enterprise workforce management software can payroll reduce process time by up to 50%. This article explores ways in which using your time and attendance software more effectively can make life easier for your Payroll Manager.
The role of a Payroll Manager is straightforward. They are responsible for ensuring that employee’s salaries are credited with the appropriate amount of money on the right date at the right time, but delving deeper it’s easy to spot the difficulties this person may face in their job. They must be trustworthy and have a keen eye for detail to ensure they accomplish their end-to-end tasks with precision. Their role is busy and varied and requiring lots of multi-tasking throughout the month, not just in the lead up to payday.
Traditionally Payroll Managers spend a large proportion of their time undertaking administrative work. Today more and more of these professionals are also under pressure to focus on transformational work to deliver results. Companies are addressing this expectation by utilising new advanced time and attendance systems with features that reduce time spent on laborious tasks like data collection and entry, reconciliation of missed clocking’s and attendance adjustments, so they focus purely on verifying the data.
Challenges for Payroll Managers:
The most common issue Addtime consultants come across when discussing pain points with Payroll teams is that too much time is spent processing the attendance data and many haven’t even considered there is a better way like integrating payroll with attendance. In the event that a company has multiple sites, the Payroll Manager would be required to input clock card data from each site into a spreadsheet together with any absence, overtime payments or deductions, all before the data is entered into their payroll system.
Payroll Managers found this a to be a recurring challenge and in 1 company with multiple sites we found that up to 1.5 weeks per month was taken up for staff paid monthly, and most of a Monday morning was taken up calculating hours worked and deductions for weekly paid employees.
As a result of this, other tasks were being neglected and the HR/Payroll Manager was becoming increasingly frustrated with their work load.
Does this problem sound familiar, if so implementing a new time solution and attendance system with payroll integration could be the answer?
Platinum time and attendance software will eliminate these frustrations for HR/payroll teams. With an automated time and attendance system, there are no time sheets or lost cards. Payroll managers can easily collate all of this data onto an export file, then once verified import it directly into the payroll system saving considerable time and money. Both employers and employees then have full transparency and focus less on the calculations but on the verification of data
Platinum Enterprise workforce management software can provide:
- Biometrics to avoid time clock fraud.
- Electronic timesheets to accurately record attendance, lateness and missed clocking’s.
- Schedules set up with rates of pay, overtime, and bonuses.
- Payroll integration using a direct link or exports that connect Platinum Enterprise directly with any payroll system just with the click of a button.
As a result, many companies we work with are able to streamline their payroll and reduce the time to process it by over 50%.
The end result:
- Timesheet information into payroll is collated in a matter of hours, not days and weeks.
- A more motivated HR/Payroll manager.
- Time saved allows them to focus on equally important tasks across the business.
- Financial savings based on reduced administration costs.
To find out how payroll integration with Platinum Enterprise can streamline your payroll process saving you both time and money, speak to Addtime today on 01942 272 061 or head to our contact form and get in touch with us online.