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Considering a new biometric time and attendance system?

Introducing a new biometric time and attendance system is all about cultural change, the challenge is encouraging employees and managers to embrace it.

Changes are an inherent part of any thriving business and are necessary for a company to progress and flourish. External and internal factors aren’t limited to but include, growth, the introduction of new technology, workforce management adjustments and economic cycles. Guiding a company through a transition can be challenging, especially when it comes to changing or introducing a new biometric time and attendance solution

Do you want to track all of the hours worked by your employees?

Do you want to create shift patterns and integrate your working rules to monitor lateness?

Is time clock fraud present in your company?

Do you need an automated holiday/absence system and be able to monitor absenteeism?

Does your payroll process take too long?

If you answered yes to the above questions it may be worth thinking about introducing a new time and attendance software solution into your business.    

Driving the necessary change to positively impact the business is a key role for senior management, but without proper communication, employees can feel disconnected and this is normally the case with the introduction of a new biometric time and attendance system.

Below are three steps for helping the team rationalise and accept the change:

  1. Be transparent and state the change.

The way in which an organisation approaches the implementation of a new time and attendance system is key to how employees will embrace it. It’s important to provide all staff members with detailed and factually correct information. If management is transparent from the very start concerns about ‘extra surveillance & big brother’ can be discussed and overcome easily.

  1. Respond to all feedback with training and information

Staff members can feel concerned when they aren’t fully informed about the benefits of a new attendance solution.

This is common with biometric clocking systems as the nature of the technology raises many common queries. For example, It’s a myth that when an employee places their finger on a reader that the fingerprint can be stored on a server. All that is stored is an identity template, which cannot be reverse engineered to work on any other device requiring biometrics and is only applicable to the attendance and access control hardware used with the relevant software

Without proper explanation, confusion is to be expected, but with a proper Q&A scheduled in after agreeing to change, all feedback can be dealt with and concerns alleviated.

  1. Reward team members for embracing change.  

Any adoption of a new time and attendance system will vary, some will adapt to using the seamlessly, others may be wary and slower to accept it. Recognising team members before their peers for having a great attitude towards a new procedure can encourage others.

Management should communicate the wider benefits of a new attendance system, and how it will save time and money as well as increase the overall wellbeing of everyone in the workplace. An example of this could be the financial savings by linking attendance to payroll or reducing lateness could free up some budget for team building days or new equipment.

Work smarter tracking attendance, identifying absence trends, eliminating time clock fraud and reducing payroll process time with Platinum Enterprise workforce management software. Call Addtime today on 01942 272 061 or get in touch with us online through our contact form.

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