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Visitor and Guest Management

When assessing the need for a comprehensive visitor management system a company must look at 4 key areas: Health & Safety & Emergency; Security; Image & Data and assess which are most important to them.


How do you know who is on site (Roll-Call) / Types of visitors?
What forms of visible identification authorise visitors to your site?

Health & Safety
What instructions/documents do visitors need before attending site?
How are visitors made aware of procedures/risks on entering site?
How do you plan/monitor and control contractors work on site?

Does your current visitor management system create the right first impression?

Do your current visitor management books provide you with the correct information?
Do you know what types of visitors/how many visitors attend site daily?

Conventional visitor books are capable of offering all of this but what if one software solution could provide all of the following electronically:

Addtime has teamed up with Inventry market leaders in visitor management solutions because like us they are trusted by organisations across the UK to deliver a best in class solution to meet all of your requirements creating the right first impression for visitors and contractors by providing a modern and professional greeting to your reception area.

Here are some of its key capabilities:
  1. Visitors able to sign themselves in and create temporary ID badges in seconds
  2. Agreement screen ensures site terms and conditions read & agreed before entering.
  3. Fully customisable 20″ touchscreen with an integrated webcam for a professional look and feel.
  4. Pre-book visitors for events and customise email invitations using Outlook
  5. Instant email and SMS notifications as soon as visitors sign in.
  6. Mobile evacuation app marks off employees at assembly points
  7. Biometric technology gives a fast, secure and cost-effective way for staff to sign in and out
  8. Staff able to easily sign in and out using the touchscreen or quick scanners using ID cards
  9. Fully customisable ID badges able to work with barcode and most leading door access systems including Paxton
  10. Contractors able to have RAM’s and induction procedures before entering site
  11. Sign in screens available in multiple languages.

The basis of British health and safety law is the Health and Safety at Work etc Act 1974.

The Act sets out the general duties which employers have towards employees and members of the public, and employees have to themselves and to each other. These duties are qualified in the Act by the principle of ‘so far as is reasonably practicable’. In other words, an employer does not have to take measures to avoid or reduce the risk if they are technically impossible or if the time, trouble or cost of the measures would be grossly disproportionate to the risk. What the law requires here is what good management and common sense would lead employers to do anyway: that is, to look at what the risks are and take sensible measures to tackle them.

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