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Visitor Management Systems

visitor management system

The basis of British health and safety law is the Health and Safety at Work etc Act 1974.

The Act sets out the general duties which employers have towards employees and members of the public, and employees have to themselves and to each other. These duties are qualified in the Act by the principle of ‘so far as is reasonably practicable’. In other words, an employer does not have to take measures to avoid or reduce the risk if they are technically impossible or if the time, trouble or cost of the measures would be grossly disproportionate to the risk. What the law requires here is what good management and common sense would lead employers to do anyway: that is, to look at what the risks are and take sensible measures to tackle them.

visitor management systems

When assessing the need for a comprehensive visitor management system a company must look at 4 key areas: Health & Safety & Emergency; Security; Image & Data and assess which are most important to them.

How do you know who is on site (Roll-Call) / Types of visitors?
What forms of visible identification authorise visitors to your site?

Health & Safety
What instructions / documents do visitors need before attending site?
How are visitors made aware of procedures/risks on entering site?
How do you plan/monitor and control contractors work on site?

Does your current visitor management system create the right first impression?

Do your current visitor management books provide you with the correct information?
Do you know what types of visitors/how many visitors attend site daily?

visitor management system

Conventional visitor books are capable of offering all of this but what if one software solution:

  • Improved levels of security with visible identification of visitors around site
  • Logged visitor details for improved reporting and evacuation purposes
  • Promotes a professional image and great first impression to visitors
  • Improved compliance by monitoring, planning & controlling contractor visits •
  • Provides detailed reports on the numbers and types of visitors daily/weekly

Addtime’s newest part of their portfolio helps companies do just that – SkyVisitor isn’t just ‘it could do these things….it already does do them’

visitor management systems

SkyVisitor – Electronic visitor management software

  • Fully flexible solution (Installed or hosted) – Scaled to suit all budgets
  • User friendly – Easy to use and access requiring minimal training
  • Customised interface (Branding / Health & Safety Instructions for visiting site etc.)
  • Roll Call, Audit trail and Evacuation list for visitors
  • Customised reporting to analyse number and types of visitors / contractorsIssuing items / equipment – tracked more easily
  • Online reporting of daily visitors / frequency of visitors
  • Pre-booking – Saves time with quick & efficient check-in’s
  • Email invitations and notifications of instructions tailored to each visitor type
visitor management system

visitor management systems

SkyTouch – Flexible unmanned receptionist check in facility

  • Used on a tablet or mobile device to sign-in visitors at Reception
  • Self-Managing Visitor/ Contractor / Guest check-in facility
  • Allows contractors to check-in out of hours (removing need for Reception staff)
  • Event mode function for use at events or conferences
  • Touchscreen display – Name / Company / Who Visiting (Host) / Vehicle Registration
  • Electronic roll call of who is on/off site for Health & Safety compliance
  • Visible identification of visitors using Photo ID’s and badge printing for improved security
visitor management systems

visitor management systems

Safeworks – Contractor Management Software

  • Safety management of contractors on site – Helps control hazards & risks
  • Pre-planning of contractor visits & instructions in advance via email
  • Site Access Control – Improves security of building
  • Work Authorisation/Permits to Work – Site safety information all held on software
  • Issues on site induction / Training and ID badges / Instruction guides
visitor management systems

Setting and enforcing your safety expectations before the work takes place

Actively communicating all safety expectations stated in the contract to all persons

Full documentation and induction pre-work

Establishing a simple and effective process for registration on and off site

Taking contractors through any site-specific expectations, to ensure they’re up-to-date

You evaluating the work and closing off any work completed

Addtime unique visitor management solution improves your visitor management reporting, security and experience whilst ‘permit-ing’ your contractors to work safely on site at all times.


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